New Appointment Booking
New, follow-up and recurring visits.
Hire a Remote Appointment Scheduler for Your Practice
Schedule gaps and no-shows cost your practice more than you track. Get a certified, EHR-trained remote appointment scheduler keeping your calendar full in 14 days.
HIPAA-certified and office-based
EHR-trained before day one
BAA signed at onboarding
No payment until you hire
Practice-Ready Onboarding
14-Day Deployment
Live
Matched to Your PracticeDone
Vetted from top 3% of global healthcare talent.
EHR & HIPAA OnboardingActive
Trained on your EHR (Epic, Athena, eClinicalWorks) and certified before placement.
Live on Your Schedule
Booking appointments, filling gaps and keeping your calendar full from day one.
What Does a Appointment Scheduler Do?
Every function your practice needs, handled remotely within your EHR on your schedule.
Calendar Management
Single and multi-provider scheduling.
Appointment Reminders
Phone, text and email reminders.
No-Show Follow-Up
Reschedules and recovers open slots.
Cancellation Handling
Fills vacated slots same day.
Waitlist Management
Moves patients into open slots quickly.
Referral Scheduling
Schedules from incoming referrals.
Pre-Visit Confirmation
Confirms patient details before visits.
EHR Schedule Updates
Updates visit records in your EHR.
Rated Excellent
Trusted by Healthcare Professionals
No CVs from a database. Certified remote medical receptionists matched to your practice, your EHR and your hours.
70%
Below US cost
97%
Retention rate
14 days
Avg deployment
TRAINED TOP TALENT
What your practice looks like when scheduling is handled.
Four things that shift the moment a remote appointment scheduler starts working your calendar.
Schedule Density
Fewer gaps. Every open slot filled before the day starts.
Reminders go out, no-shows get followed up and open slots get filled automatically.
No-Show Recovery
Missed appointments rescheduled before the slot is lost.
Contacts missed patients promptly to reschedule and recover lost appointment slots.
Patient Flow
Patients confirmed, reminded and ready before they arrive.
Demographics, insurance and consent forms collected before the appointment day.
Provider Time
Providers see patients. Not empty appointment slots.
Data entry and eligibility checks handled in real time across every patient interaction.
Compare
How We Compare
Most providers give you a trained VA. We give you a compliant, office-based, credentialed hire inside a HIPAA-certified infrastructure.
Outsentia Health
Generic VA agency
In-house US hire
HIPAA-certified infrastructure
Office-based, supervised facilities
Appointment scheduler trained before day one
BAA signed before first patient record
$0 replacement guarantee
One flat monthly fee
Compliance, HR and training included
97% retention rate
WHY US?
The Infrastructure Other Providers Don't Have.
Structural advantages that show up in your operations from day one.
HIPAA Certified
Verified compliance that you can trust.
Office Based
Secure, supervised facilities for talent.
EHR Trained
Platform-trained before their first day.
BAA Signed
BAA in place before first patient contact.
$0 Replacement
Replace at no cost if it doesn't work.
97% Retention Rate
Consistent staff for smooth practice flow.
How it works
From Brief to Deployed in 14 Days
A straightforward process with no back-and-forth. Tell us what you need, we handle the rest.
01
Tell us your role
Share your role, specialty and EHR. We scope the placement.
02
We match and credential-check
Vetted, certified candidates surfaced from our talent pool.
03
You interview and select
Review shortlisted talent on your schedule. No fees until you say yes.
04
Your new hire goes live
EHR-ready, working your hours. Compliance and HR handled.
01
Tell us your role
Share your role, specialty and EHR. We scope the placement.
02
We match and credential-check
Vetted, certified candidates surfaced from our talent pool.
03
You interview and select
Review shortlisted talent on your schedule. No fees until you say yes.
04
Your new hire goes live
EHR-ready, working your hours. Compliance and HR handled.
Appointment Scheduler
A full schedule at 70% below US hire cost.
No setup fees. No placement fees. No payment until you hire. A certified, EHR-trained remote appointment scheduler deployed in 14 days.
Book a Demo
No payment until you hire
No contract lock-in
$0 replacement guarantee
70%
Below US hire cost
$0
Placement or setup fees
14 days
Average to deploy
FAQ